Questions and answers
Club and travel sports tournaments: questions, answered
Bindro takes tournament entries by team for clubs and tournament directors: one coach pays for a squad in a single order, names the players on a roster afterwards, and each player under eighteen is countersigned by their own guardian through a link sent to the guardian's own address — an unsigned player is refused at the door rather than flagged in a report nobody reads. Waivers, proof of age, jersey sizes, requested divisions and published results are all handled. Brackets, schedules and scoring are not: bindro sells the entry and works the gate. It costs 2.5% + $0.99 per entry, charged once on the order.
Reviewed: 2026-08-09
What tournaments ask
How do I collect waivers from every player on a team?
One acceptance record per player, and one typed signature. It is worth being exact, because this is the single thing most likely to be misread about the platform: confirming the entry writes an acceptance naming each player on the roster — the requirement as it was worded, a digest of that wording, the retention period and the name that signed — and a place filled in later gets its own when it is filled. The gate reads those records: a player no acceptance covers is refused and is not on the offline door list. What the platform does not do is put the wording in front of twelve separate families: the signature on those records is the one the payer typed at checkout, or the name typed on a place completed later. What IS per player and per family is the guardian countersign: every player marked under eighteen raises a request to their guardian's own email address, and that player is refused at the gate and left off the offline door list until the guardian signs it themselves. For a squad of twelve minors that is twelve signatures from twelve people, each enforced at the point it matters.
How does guardian consent work when a coach registers the team?
The coach commits at checkout and the guardian consents afterwards, from their own inbox. When a player is marked as under eighteen the form asks for the guardian's own email address rather than the coach's, and confirming the entry raises one countersign request per minor to that address. Until a guardian follows their link and signs, that player is refused at check-in and does not appear on the manifest a door device syncs for the weekend. The same holds for a player named weeks after the money moved: filling in a roster place raises the request in the same transaction as the fill, so a child added in May is under the same door refusal as one entered in March. Only the signature's cryptographic digest is stored, and a wrong or guessed link is a 404.
How do I manage divisions and brackets for a tournament?
Divisions, yes; brackets, not at all — and it is cheaper to know that now than after you have moved your entries. Bindro asks each team which division it wants, keeps that request as what the buyer said, and gives you a separate assignment column: you set the division a team actually plays in, that decision is what the roster and the results page read, and the change is audit-logged. A value outside the published options is refused at registration rather than stored. What does not exist is everything after the draw: no bracket generator, no seeding, no fixture list, no court assignment, no schedule and no live scores. Directors keep whatever they draw in today and use bindro for entries, money, waivers and the gate.
Will bindro stop an over-age player entering an under-12 division?
No. The only age rule enforced on the money path is a floor of five years old, and a registration below it is refused with the rule named and the error anchored to the date-of-birth field, before any order or payment exists. Beyond that floor, nothing compares a birth date against an age-grade cut-off, because this vertical's divisions are skill bands — recreational, competitive, elite — rather than age grades. Every player's date of birth is collected and kept, and matching it to the grade you run is a human reading the roster before assigning the division. If you need the birth-certificate check, that is what the proof-of-age upload is for, and you are the one who opens it.
How does a coach enter twelve players and name them later?
They pay for twelve places in one order and fill in the names afterwards, from a roster link emailed to whoever paid. The money path creates exactly one place per place paid for — a thirteenth player cannot appear on a twelve-place entry — and each place can be typed in by the coach or sent to the player's own address so that family fills it in themselves. Deferring the names does not defer the rules: a half-completed place is validated in full, an unknown answer key is refused rather than quietly stored, and the blocking waiver and consent still gate the money at checkout. A place nobody has named is refused at the gate and left off the offline door list.
What does tournament registration cost on bindro?
2.5% + $0.99 on the order, and — this matters for a team sport — it is charged once per entry rather than once per player. There is no monthly fee, no setup fee and no contract, and a free tournament costs nothing at all. A squad of 12 at $45.00 a place is a $540.00 entry carrying $14.49 of platform fee; the same squad billed place by place would carry $25.44, so entering as a team is the cheaper shape as well as the natural one. Across 24 teams, a $12,960.00 tournament pays $347.76. Card processing is charged by the payment provider on top, at their rate, and is not marked up — when you compare platforms, compare platform fee plus processing plus any annual commitment rather than one headline number.
When does a tournament director actually get paid?
Two days after the tournament's last session has ended, as one payout for the whole tournament, with seven and a half per cent held back as a reserve for ninety-five days. Club and travel sports sit in the medium risk tier, which is what that reserve is: cover against a weekend that gets cancelled after the money came in. Two details are worth planning around. Bindro never pays before delivery in any vertical — a pre-event advance is a configuration violation platform-wide — so an entry fee taken in March for a June weekend sits with the platform until June. And a series published as one event pays out once, after its final session: publish each weekend as its own tournament if you want each weekend's money on its own schedule.
Can I split entry money with the host club or the facility?
You can split the arithmetic; you cannot yet send anybody their share. Shares are set in basis points that must total the whole — the database refuses a split that is not one hundred per cent — and the allocation is largest-remainder, so the parts add up to the payout exactly, to the cent. The cut is frozen onto the payout when it is scheduled, so a later edit cannot move settled money, and each party's number is on your money screen by name. What bindro does not do is pay them: it holds no bank details for anyone but you, so a split tournament stops before any transfer and names the parties it could not reach. You get the arithmetic and the record; you still send the facility its money.
Can a club pay its entry by invoice or purchase order?
Yes, and it is the difference between taking a school team's entry and not. The entering club chooses to be invoiced, gives its billing name, an accounts-payable address and its own purchase-order number, and the entry confirms with no card: the places are committed, the credentials exist, the bill is numbered gaplessly and sent to the accounts address quoting their PO, and the team is on the door list. Because nothing has been paid, nothing is credited to you — an invoice writes no ledger entry at all, so a payout can never settle a sale nobody paid for. When the money arrives, an owner or finance user records the remittance reference, which is the act that pays the order; an unpaid bill past its due date is voided, cancelling the entry and returning the places to sale.
Can families pay an entry fee in instalments?
Yes, with one limit that decides how you use it. You publish the plan on the entry type — the deposit as a share of the fee, how many charges follow it and how far apart — and the family pays the deposit at checkout against a stored card. Part-paid money is held off your balance until the last charge clears, so a payout can never pay you for an entry somebody is halfway through paying for. THE LIMIT: bindro does not charge the stored card for the balance. That switch is set in no environment on purpose, because a checkout happens with the payer watching and a sweep bills with nobody present, so the schedule is a published commitment you collect against rather than an automatic direct debit. In practice most clubs entering already collect from families over a season and pay you once, and the plan is for the ones that do not.
How do I price an entry per team rather than per player?
Publish an entry type that IS the team — one place, priced for a squad — or price per player and let the coach buy twelve. Both work, and the choice is mostly about what your rosters look like: a team-priced entry is simpler to reconcile, a per-player price gives you a roster place per child and the guardian countersign that comes with it. What you cannot do is publish an automatic team discount that triggers at a quantity: the group price and its threshold live on the entry type and nothing in the product writes those columns, so that rate can never be set. The tools that do work are tiers — an early-entry price that closes on a date, then a standard one — and promo codes for clubs that came back from last year.
Where do I read each player's jersey size and emergency contact?
In four places, and none of them is the roster: the approvals queue before you take the money, that player’s own record in the console afterwards, the players list — which stacks each player’s answers under their name for anyone you have given player-record access, and shows a gate login the names without them — and your own CSV of your own players, a column per question you asked, behind a fresh verification. The roster screen itself shows names, entry references, sessions, waiver state, division and check-in state and nothing else. What no screen builds is the sheet arranged around the fixture: by division, by pitch, by kick-off, which is the limit most likely to bite you on the Friday, so print that yourself from the export. Sizes are the exception — the sizing board aggregates them for your supplier, keeping what was BOUGHT apart from what was merely ANSWERED.
How does check-in work on fields with no signal?
A device syncs a signed manifest before it loses coverage and validates every scan locally, with no network call at all. Check-in here is name-list first — a volunteer finds the team and marks players in — and the QR code in the entry email scans just as well. Shift logs replay when the device gets a signal back and a re-upload counts once rather than as a second admission. A player returning through the gate that checked them in is readmitted as a re-entry; the same player turning up at an unrelated gate lands in a conflict queue for a human. Re-entry is allowed and multiple points are expected, which is what a multi-field site needs. A player whose guardian has not signed, and a place nobody has named, are refused at the gate and are not on the manifest.
How do I publish results and standings after the weekend?
You type them in and then publish them in one deliberate act. A result is a division, a rank, a competitor and an optional score, and every row you record stays a private draft — visible in the console, nowhere else — until you publish that tournament's results, at which point the public page groups them by division. Until then the page is a 404 rather than an empty table, so a half-entered ladder is never on the internet with your name on it. Both acts are role-gated and audit-logged. Set expectations with clubs accordingly: this is a standings table you curate afterwards, not live scoring, and nothing computes a ranking from match results because bindro never sees a match.
Can I refund a team that withdraws the week before?
Yes, from the console, and the coach can refund themselves from the signed link in their confirmation email where your policy allows it. Refunds reverse in a fixed order — your proceeds first, then tax, then the platform fee — so the ledger stays balanced and you are never left carrying a fee for an entry that was undone. Because the money is held until two days after the weekend, a withdrawal beforehand costs you nothing in cash flow, which is why you can afford a generous published policy. One case differs: an entry keyed in the back office as paid outside the platform has no card charge behind it, so the refund is refused honestly rather than pretended — money that came in by club cheque goes back by club cheque.
What players ask
I am a parent — what do I have to sign, and what happens if I do not?
You sign the consent for your own child, from a link sent to your own email address, and until you do your child is refused at the gate. This is deliberately not a box the coach ticks on your behalf: when a player is entered as under eighteen the form asks for the guardian's own address, and the request goes there rather than to whoever paid. The link is unique to you, works without an account or an app, and a guessed one is a dead end. Signing once is enough. If your child is added to the roster after the entry was paid for, you still get the request, and the same refusal applies until you have signed.
My child cannot play now — can another player take the place?
Yes, but only through your coach — ask them to re-type that place on the team roster with the new player's details. No money moves, the new player is validated exactly as your child was, and if they are under eighteen their own guardian gets a consent request and must sign before that child is admitted. What does not exist is a self-service option for a family: there is no button in your email that hands the place to somebody else, and a place cannot be sold on. Whether you get money back instead is the tournament's published policy rather than a bindro rule, and they can refund you from their console whatever that policy says.
Why does the entry form ask for my child's date of birth and medical details?
Because the tournament asked for them, and each of those answers is classed by how sensitive it is before it is stored. The date of birth is what the tournament uses to place a player in the right grade, and the platform itself enforces only a minimum age of five on it. Medical notes are health data and guardian details are minor-class data: both are excluded from analytics exports and from AI context absolutely, with no override in any vertical. Medical notes are anonymised in place once the retention period ends; a player recorded as under 18 carries no automatic timer at all, and their row goes when they or their guardian ask for it from the booking’s privacy page. An answer the tournament did not ask for is rejected rather than quietly kept. One honest limit: the medical box is a record, not a message to a first-aider, so tell the team directly about anything that matters on the day.
What happens if the tournament is called off?
You are refunded, and the platform is still holding the money to do it with. Bindro does not release funds to a tournament until two days after the last session has actually ended, and a further slice is held back as a reserve for three months after that — paying out before delivery is forbidden platform-wide, precisely so a washed-out weekend is a refund rather than an argument with somebody who already spent the entry fees. A cancelled session stops admitting too, so nobody drives two hours to a closed field with a valid code. How much comes back is the tournament's own policy.
Where do I find the schedule and my team's results?
The schedule comes from the tournament, not from bindro — there is no fixture list, no court assignment and no live scoring here, so whatever the director uses to build the draw is where you will find your times. Results are different: a tournament can publish a standings table on bindro, grouped by division, and while it is unpublished the page does not exist rather than showing you a half-typed ladder. So check the tournament's own channels for the schedule during the weekend, and expect the published results afterwards if that is how they choose to share them.
What does bindro NOT do for a tournament?
A capability this vertical does not declare is refused by the engine rather than quietly missing, so it is listed here rather than left to be discovered.
- Brackets, schedules and scoring — there is no bracket generator, no fixture list, no court or field assignment, no seeding and no live scoring anywhere in bindro. Results are a table you type in yourself — division, rank, competitor, score — kept private until you publish them. If you draw brackets in a scheduling tool today, keep it: bindro takes the entries and works the gate.
- A waiver typed by every player's family — the acceptance record names each player and the gate refuses one it does not cover, but the signature it carries is the one the payer typed at checkout, or the name typed on a place filled in later. It is not twelve families each shown the wording at their own link. The one per-family signing act is the guardian countersign for under-eighteens. If your insurer expects a form signed by each player's own household, collect those yourself.
- Checking that a player is the right age for their division — the only age rule enforced on the money path is a floor of five years old, and this vertical's divisions are skill bands rather than age grades. Every date of birth is collected and kept, and no cut-off date is compared against it by anything. Age-grade eligibility is a human reading the roster.
- Sending the host club or the facility their share — bindro works out each party's cut to the cent, freezes it onto the tournament's payout and names it on your money screen, but it holds no bank details for anyone except you. A split tournament therefore settles to nobody until that changes, and the console says so rather than reporting a transfer that never happened. You still pay the facility.
- Collecting the balance of a payment plan automatically — you can publish a plan on the entry type and the deposit is taken at checkout, but bindro never charges the stored card for the rest of it. Off-session charging is armed by a separate switch that is set in no environment: a checkout happens with the payer watching and a sweep bills with nobody present. Collect the balance the way you collect anything else.
- A team rate that prices itself — the roster is real, but the group price and its threshold live on the entry type and nothing in the product writes them, so a per-team discount cannot be published. What works instead is an entry type priced for a squad, an early-entry tier that closes on a date, or a promo code you give returning clubs.
- A release ladder that hands over on its own — an early-bird entry type opens and closes on a date, and that much works. What is not here is the ladder proper: a wave selling out and announcing the next rung on the entry page, a fast-track type, or a price that varies by date. Price two entry types and close the first one.
- A touchline sheet arranged around the fixture — emergency contacts and medical notes by division, by pitch, by kick-off. Those answers are collected, validated, held under their sensitivity class and readable in four places: the approvals queue before you take the money, the player’s own record afterwards, the players list your gate works from, and a column each in your own CSV of your own players. What nothing builds is the sheet for the Friday, so print that yourself from the export.
- Selling a whole weekend day by day in the hosted checkout — the multi-day basket ships on the public JSON API, and the hosted entry page still sells one session per order. A Saturday-and-Sunday tournament is normally one entry covering the weekend; a day-by-day picker on the hosted page is not built yet.
- A waiting list when the divisions are full — waitlists are not declared for this vertical, so a full division says "Divisions full" and stops rather than collecting addresses nobody calls back. Raising the cap or opening another division is one form, and it sells entries.
- Handing a paid entry on — there is no ticket transfer for this vertical and no self-service move button. A coach can re-type a place on their own roster; a family cannot swap itself into another team and a club cannot sell its place on. Rolling an entry into next season IS covered, but as your act rather than theirs: you withdraw the team from the console and settle it as a credit, held against the captain's email for a future entry, and their places go back to the division the moment you do.
- Sales tax on an entry fee — tax is configured as optional for this vertical and is not turned on, so nothing is calculated, itemised or held as a liability. Whether a youth sports entry is taxable where you run is a question for your accountant.
- Checking the certificates you collect — the insurance certificate and the proof of age are uploaded before payment and retained, and nothing reads them. No expiry date is parsed, no document is matched against the date of birth on the form, and no team is ever suspended for a lapsed certificate. Watching for that stays with you.
What else should I read?
Club and travel sports tournaments: the overview
One coach pays. Twelve guardians each sign for their own child.
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